1. Principles for consistency with international standards
1.1 The revision is consistent with international standards of methodology and principles for terminology such as ISO 704:2009.
1.2 The revision is based on ISO 5127:2001including definitions and the layout of entries. Other relevant ISO sourced standards are used as references.
1.3 The revision consults definitions from the latest version of relevant standards and accords with all the technical standards in ISO/TC46.
2. Principles for selecting a vocabulary
2.1 Creating and adding principle
2.1.1 In terms of selection of a definition, the order of the priority is given as: TC46 technical standards > technical standards in relevant field > terminology related standards.
2.1.2 Add terms with new age adaptability and topic relevance perspective.
2.1.3 Add terms reflecting key impact of professional field by related IT Development .
2.1.4 Common use term should consider its specific meanings relevant to information and documentation circumstance.
2.1.5 New terms that are frequently used in the professional field.
2.2 Deleting principle
2.2.1 Delete too specialized terms, such as electronic forensics in archive field.
2.2.2 Delete terms whose definitions can’t reach consensus in development, such as information resource.
2.2.3 Delete terms not immediately relevant to the ISO TC46 family and which won’t be relevant in the future.
2.3.4 No longer used, obsolete, may be replaced or may be modified.
2.3.5 No frequently used in general.
2.3 Modifying principle
2.4.1 If the extent of term is expanded or changed.
3. Principles for building Conceptual model
3.1 Concepts and concept relations may be identified in according to ISO 704:2009.
3.2 A concept system may be established for the management system for records on the basis of identified concepts and concept relations (ISO10241: 2011, p. 1 and p.5; ISO 704:2009, p.Vi).
3.3 Representations of concept systems through concept diagrams may be established in accordance with ISO 704 (ISO10241:2009, p. 19; ISO 704:2009).
4. Principles for justification of comments for changes
4.1 Principle for consideration
4.1.1 Due to more than one delegation have common opinions or arguments.
4.1.2 Even one delegation has the opinion but the change is for good, more advantages over the past use, it worth efforts to make the change.
4.2 Principle for acceptance
4.2.1 The modified definition is clearer, and no much cost for change.
4.2.2 The modified definition is shorter with better understanding & without much cost for change.
4.2.3 The modification goes more accurate and not much cost for change.
4.2.4 The modification goes more in conformity with latest international information and documentation best practice and ISO/TC46 development and not much cost for change.
4.3 Principle for rejection
4.3.1 Only one delegation has different opinion and the opinion may take expensive time and cost for change management.
4.3.2 The opinion is beyond the principles of building the vocabulary.
5. Principles for building the bibliography
5.1 The element entitled “bibliography” shall not contain documents that are listed under the heading “Normative references”. (ISO 10241:2011, p.19)
5.2 Terminological documents dealing with related subject fields shall be included in the bibliography. (ISO 10241:2011, p.19)
5.3 The most important documents that have serviced as references in the preparation of the standard (ISO 10241:2011, p.19); I t usually only covers ISO standards or national standards.