Principles for Revising ISO CD 5127

1. Principles for consistency with international standards

• 1.1 The revision is consistent with international standards of methodology and principles for terminology such as ISO 704:2009.
• 1.2 The revision is based on ISO 5127:2001including definitions and the layout of entries. Other relevant ISO sourced standards are used as references.
• 1.3 The revision consults definitions from the latest version of relevant standards and accords with all the technical standards in ISO/TC46.

2. Principles for selecting a vocabulary

2.1 Creating and adding principle

• 2.1.1 In terms of selection of a definition, the order of the priority is given as: TC46 technical standards > technical standards in relevant field > terminology related standards.
• 2.1.2 Add terms with new age adaptability and topic relevance perspective.
• 2.1.3 Add terms reflecting key impact of professional field by related IT Development .
• 2.1.4 Common use term should consider its specific meanings relevant to information and documentation circumstance.
• 2.1.5 New terms that are frequently used in the professional field.

2.2 Deleting principle

• 2.2.1 Delete too specialized terms, such as electronic forensics in archive field.
• 2.2.2 Delete terms whose definitions can’t reach consensus in development, such as information resource.
• 2.2.3 Delete terms not immediately relevant to the ISO TC46 family and which won’t be relevant in the future.
• 2.3.4 No longer used, obsolete, may be replaced or may be modified.
• 2.3.5 No frequently used in general.

2.3 Modifying principle

• 2.4.1 If the extent of term is expanded or changed.

3. Principles for building Conceptual model

• 3.1 Concepts and concept relations may be identified in according to ISO 704:2009.
• 3.2 A concept system may be established for the management system for records on the basis of identified concepts and concept relations (ISO10241: 2011, p. 1 and p.5; ISO 704:2009, p.Vi).
• 3.3 Representations of concept systems through concept diagrams may be established in accordance with ISO 704 (ISO10241:2009, p. 19; ISO 704:2009).

4. Principles for justification of comments for changes

4.1 Principle for consideration

• 4.1.1 Due to more than one delegation have common opinions or arguments.
• 4.1.2 Even one delegation has the opinion but the change is for good, more advantages over the past use, it worth efforts to make the change.

4.2 Principle for acceptance

• 4.2.1 The modified definition is clearer, and no much cost for change.
• 4.2.2 The modified definition is shorter with better understanding & without much cost for change.
• 4.2.3 The modification goes more accurate and not much cost for change.
• 4.2.4 The modification goes more in conformity with latest international information and documentation best practice and ISO/TC46 development and not much cost for change.

4.3 Principle for rejection

• 4.3.1 Only one delegation has different opinion and the opinion may take expensive time and cost for change management.
• 4.3.2 The opinion is beyond the principles of building the vocabulary.

5. Principles for building the bibliography

• 5.1 The element entitled “bibliography” shall not contain documents that are listed under the heading “Normative references”. (ISO 10241:2011, p.19)
• 5.2 Terminological documents dealing with related subject fields shall be included in the bibliography. (ISO 10241:2011, p.19)
• 5.3 The most important documents that have serviced as references in the preparation of the standard (ISO 10241:2011, p.19); I t usually only covers ISO standards or national standards.